QuoteVitalsWalk into value analysis knowing what every vendor left out.
Six vendors quote the same capital purchase six different ways, and the committee will ask which one really costs least. QuoteVitals lines the quotes up item by item, works out what each costs over five years, and flags what is missing — the freight nobody included, the warranty that is parts-only, the subtotal that does not add up — so you have the answer, and the page it came from, before anyone asks.
Watch the demo (2½ minutes), opens YouTube in a new tab
Three steps
Add the quotes
Drag the PDF, spreadsheet, photo or saved email onto the request, or on iPhone scan the paper copy or share the attachment straight from Mail.
It lines them up
Items matched across vendors even when one bundled what another itemized, cost of ownership computed to five years, and the rules run.
You decide
Every figure sits beside the page it came from. Your reviewer corrects, resolves the flags, and approves. Nobody here signs off on your purchase.
Out comes an Excel bid tab for supply chain, a short memo for the committee, and the questions worth putting back to each vendor.
On your iPhone
Quotes arrive on paper and in Mail as often as they arrive as files. The iPhone app meets them there.
Point the camera at a paper quote and it lands on the request. Share an attachment straight from Mail and it lands on the request. When a comparison is ready, you sign it off, and Face ID or your passcode confirms it.
Approvers outside your team do not need the app or an account: the link you send them opens on their phone with the summary and the memo, and takes their decision, as an App Clip on iPhone.
What it catches
Rules are written per equipment category, so an infusion pump quote is checked against what an infusion pump quote should contain.
- Adders in one quote and silent in another — freight, install, tax, training
- Software licenses and annual fees quoted apart, or not at all
- Warranties shorter than the rest, or parts-only
- Quantities that do not match your spec or the other vendors
- Units that do not compare — per channel against per system
- Arithmetic that does not reconcile, and quotes about to expire
- Vendors' MDS2 security disclosures, read and compared side by side on the same request, with the differences and the gaps flagged for your IT security team
Every number points at a page
Each figure is shown beside the text it was read from. When the committee asks where a number came from, you click it.
Confidence is computed, not claimed
From whether the cited text contains the value, whether the arithmetic reconciles, and whether two runs agree. The model's opinion of itself is not an input.
You can leave whenever you want
Delete a comparison, delete your account, or set how long archived purchases are kept — from inside the app, with no email to us.
What it costs
A signed-off request is one capital purchase taken through to an approved comparison. Draft requests, uploads and re-runs are not counted.
Department
$1,200 a month by card, or $12,000 a year by invoice — two months free.
Two signed-off requests a month, up to 5 users.
Organization
$3,600 a month by card, or $36,000 a year by invoice.
Ten signed-off requests a month, unlimited users.
Extra requests
$500 per additional signed-off request, on either plan.
Extras never expire.
Founding hospitals. Until December 31, 2026, or the first 10 organizations, whichever comes first: Department at $7,500 a year or Organization at $25,000 a year, locked for two years, in exchange for feedback and serving as a reference. Email us to claim a place.
Free trial: 30 days, one capital request of your own with up to eight vendor quotes, plus a worked sample. No card needed. Sign up with your work email. Start your free trial.
Where your documents go
A vendor quote carries that vendor's pricing, given to your hospital and not to us. Here is exactly where it travels.
Your documents are read by an AI model. QuoteVitals extracts figures and terms using Claude, Anthropic's model, through Anthropic's commercial API, so your documents leave our systems for the length of that request. We say it plainly because your vendor-security review will ask.
Under Anthropic's commercial terms, content sent through the API is not used to train models, and Anthropic claims no rights in what we send or what comes back; all of it remains yours. Anthropic deletes API inputs and outputs within 30 days. We train nothing of our own on your documents, and we never aggregate vendor pricing across customers into a benchmark or report — not in any form, not anonymized.
| Processor | What it does | What it sees |
|---|---|---|
| Anthropic | Extraction, analysis, answers to your questions and Pulse | Document content and your questions, per request; never member names or emails |
| Supabase | Database, sign-in, file storage | Everything in your account |
| Vercel | Hosting | Requests in transit |
| Inngest | Background jobs | Record identifiers, statuses and request and vendor names; never document content |
| Resend | Outbound mail, and quotes vendors email in | Messages we send (packets carry a private link, never files); emailed quotes with their attachments, kept 30 days |
| Sign in with Google, if you choose it | Name, email and photo, at sign-in | |
| Apple | Sign in with Apple, iPhone notifications, Lock Screen progress, the App Clip | Name and email at sign-in; notification text and token; request name and counts |
| Expo | Passes iPhone notifications to Apple; delivers app updates | Notification text and token; for updates, network address, an install identifier and app version; never account details or documents |
| Sentry | Error reports, when switched on | Errors and record identifiers, never documents |
| Stripe | Billing by card, ACH debit or bank transfer | Billing contact and card or bank details |
No patient data. This is a purchasing tool for commercial documents. It is not built for protected health information, and we are not a HIPAA business associate for it unless we have signed a business associate agreement with your organization.
Files are encrypted in transit and at rest, and every record is scoped to your organization at the database level. Full detail in the privacy policy and the retention and deletion policy. Need a DPA or a security questionnaire completed? Ask us.
Questions
How do we start?
Sign up with your work email address and upload a set of quotes. The free trial lasts 30 days and includes the worked sample and one capital request of your own with up to eight vendor quotes; no card is needed. Each email domain gets one free trial, so a colleague whose organization already has one joins by invitation. When you are ready, pick a plan under Settings → Billing.
Is there an iPhone app?
Yes, on the App Store. It scans paper quotes, takes attachments from Mail, confirms sign-off with Face ID, and lets approvers answer from a link without installing anything.
Do you read our quotes?
No. Nobody here opens your documents, checks your comparison, or approves anything. Review happens inside your organization, by the people you invite. The only exception is if you ask us to look at something to solve a support problem.
What happens to our vendors' pricing?
It stays in your account and builds your comparison. We never aggregate pricing across customers into a benchmark or market report, and never show one customer's figures to another. A tool that compares prices is only worth trusting if it is not quietly building a price book out of what it sees.
Can we delete everything?
Yes, and you do it yourself. Deleting a comparison removes every document, extraction and flag belonging to it. Deleting your account takes effect immediately from Settings. An owner can also set how long archived purchases are kept before they are purged automatically.
Does it tell us which vendor to pick?
No. It normalizes what the quotes say and points at what looks missing or inconsistent. Which vendor wins is a judgment about clinical fit, service, relationships and risk, and that belongs to your team.
What if it reads a number wrong?
That is what the review screen is for. Every figure is shown beside its source text, low-confidence readings are highlighted, and correcting one takes a click. Corrections are remembered for that vendor inside your organization.
Who is it for?
Hospital biomedical and clinical engineering managers, and the department leader running the purchase — any department. Typically $20,000 to $500,000, three to six vendors, twenty to sixty pages a quote. Not built for teams already running Coupa, Jaggaer or Ariba.
Who is behind it?
QuoteVitals is built by Fandonia LLC, a small independent software company in the United States. The same rules apply here as to everything Fandonia makes: no advertising, no third-party analytics, nothing sold or traded, nothing used to train anything.